q Full compliance of operations with UN/UNIFEM rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets and monitoring of achievement of results.
q CO business processes mapping and establishment of internal Standard Operating Procedures (SOPs) in Finance, Human Resources Management, Procurement, Logistical and ICT services and internal control framework.
q Constant monitoring and analysis of the operating environment, timely readjustment of the operations, advice on legal considerations and risk assessment.
q Knowledge building and sharing with regards to management and operations in the CO, organization of the operations staff trainings, synthesis of lessons learnt/best practices, and sound contributions to UNIFEM knowledge networks and communities of practice.
q Transition towards delegation of authority.
2.Ensures effective and accurate financial resources management
and supervision of the Finance team focusing on achievement of
the following results:
q Proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with UNIFEM rules and regulations.
q Performance of Manager Level 2 role in Atlas for voucher and Treasury transactions approvals, bank reconciliation. Approval of pending disbursements as the "third authority" (cheques, bank transfers, EFT). Approval of bank reconciliations.
q Organization of cost-recovery mechanisms for CO services provided to projects and UN Agencies, including ensuring preparation of proforma invoices for UN agencies.
q Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNIFEM staff at HQ of the results of the investigation when satisfactory answers are not obtained.
Transaction and stop payment approval on internet banking system.
3. Ensures strategic human resources management and supervision
of the HR team focusing on achievement of the following results:
q CO compliance with corporate human resources policies and strategies.
q Optimal staffing of the office and projects.
q Oversight of recruitment processes in accordance with UNIFEM rules and regulations, appropriate use of different contractual modalities, contracts management, OM performing the function of HR Manager in Atlas.
q Establishment and maintenance of the proper performance management and staff development systems. Implementation of the Universal Access strategy on learning ensuring access of the staff to role appropriate learning activities.
4. Ensures provision of efficient procurement and logistical services and supervision of the Procurement team focusing on achievement of the following results:
q CO compliance with corporate rules and regulations in the field and elaboration of the CO procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction, performance measurement.
q Elaboration of the CO contract strategy including tendering processes and evaluation, managing the contract and contractor, legal implications. Oversight of procurement processes and logistical services in accordance with UNIFEM rules and regulations, OM acting as Manager Level 2 in Atlas for Purchase orders approvals.
q Proper management of UNIFEM assets, facilities and logistical services.
5. Ensures forward-looking information and communication
management and supervision of ICT team focusing on
achievement of the following results:
q Use of Atlas functionality for improved business results and improved client services.
q Identification of opportunities and ways of converting business processes into web-based systems to address the issues of efficiency and full accountability.
q Maintenance of a secure, reliable infrastructure environment for ICT and adequate planning for disasters and recoveries.
q Identification and promotion of different systems and applications for optimal content management, knowledge sharing, information provision and learning including e-registry, web-based office management system, etc.
6. Ensures proper participation and involvement to common
services organization and management and establishment of
partnerships with other UN Agencies focusing on achievement of
the following results:
q Support to establishment of common services, maintenance of coordinating machinery to ensure integrated activities on common services and implementation of the UN reform.
q Support to elaboration of the strategic approach for implementation of common services in line with the latest developments in common services and the best practices.
q Support to proper planning and tracking of common services budget and of Agencies
Required Skills
-Masters Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field will be preferred
- Candidates having 15 years of relevant experience of national and international level with bachelors degree are also encouraged to apply.
- In order for consideration applicants with a bachelors degree must possess a minimum of 15 years of relevant experience at the national or international level in providing management advisory services and/or managing staff and operational systems and establishing inter-relationships among international organization and national governments.
- Experience in the usage of computers and office software packages, experience in handling of web based management systems.
-Fluency in the UN and national language of the duty station.
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