[Full-time] Education Planning and Management Specialist at United Nations Pakistan

The Government of Pakistan and the UN jointly formulated Refugee Affected and Hosting Areas (RAHA) Joint Programme to deliver a package of integrated services namely, education, health, water, water and sanitation, livelihood development to foster social cohesion between Pakistani and Afghan communities. The approach is to enhance sustainability by moving away from relief and following a developmental approach.

The joint programme has five major outcomes and United Nations Educational, Scientific and Cultural Organization (UNESCO) is implementing, in close partnership with federal government and provincial governments, education component of the Joint Programme. The strategy and action of RAHA education component focuses on developing the capacity and providing essential support for educational management, service delivery, quality education, enhanced enrolment, student retention, improved school infrastructure and foster community involvement in education.

Nowshera is one of the refugee affected districts of Khyber Pakhtunkhwa Province covered by the Joint Programme. In July 2010 the district was badly affected by flood. Majority of the educational facilities including District Education Office totally damaged and basic facilities destroyed. On the request of District Education Office, UNESCO is contemplating to assist the District Education Department in development of District Education Recovery Plan and respond to the immediate needs of the district within the resource available for the purpose.

In this context, UNESCO seeks a competent expert to support Nowshera District Education Office in achieving its objective by undertaking the activities stated below.

The expert will report to and work with Project Officer under the overall guidance of Programme Specialist.

Key Tasks

Through desk review, meetings and frequent field visits and in close collaboration with Nowshera District Education Office and other relevant Offices, the Consultant will:

1. Facilitate formation of a Task Force involving District Coordination Office and District Education Office (DEO) staff in planning and executing the exercise and meet with Education Cluster Members.
2. Prepare a strategy for development of Nowshera District Education Recovery Plan (DERP) in close coordination with Khyber Pakhtunkhwa Elementary and Secondary Education Department and DEO by following the Inter-Agency Network for Education in Emergency and UNESCO/IIEP guidelines for planning education in emergencies and reconstruction. The process will include:

a. Sensitization of the education official and I/NGOs on holistic approach to education in emergencies, recovery and reconstruction.

b. Review current institutional arrangements for responding to the district level education response programme.

c. Review, together with a team of District Education Office staff, the current status of district level educational needs for recovery and reconstruction in a holistic manner (covering formal, non-formal, technical and vocational, etc) taking pre-conflict, pre-flood and post-conflict/flood needs into consideration.

d. Meetings with Education Cluster Leads and other members of the Cluster in Peshawar and private school umbrella organization(s).

e. Facilitate identification of the roles of the UN, private, and NGO sector in assisting the District Education Office.

1. Facilitate and ensure participation of UN (UNICEF, ILO, etc), I/NGOs and other relevant departments such as Department of Social Welfare and Women Development and Directorate of Technical Education and Manpower Planning, who also have mandate/Programmes on formal/non-formal education and technical and vocational training fields.
2. Plan and organize district level stakeholders workshop to develop Nowshera District Education Recovery Plan with realistic budget (available and required) with clear statements of roles and responsibilities of different stakeholders (government, private and international) for effective implementation of the Plan.
3. Assess training needs of District Education Office staff for effective planning, implementation and monitoring of educational interventions in general and DERP in particular. It will cover needs of district officials of other line departments involved in formal and non-formal education and training. The exercise will include documentation of past trainings, their effectiveness and lessons learnt to help plan and design better training.

E. Deliverables

1. District level Action Plan developed and endorsed by Khyber Pakhtunkhwa DoE.

2. Analytical report on training needs of district level education managers, deputy and assistance managers of DoE, DSWWD and DTEMPT, etc.

3. Succinct assignment completion report focusing on the processes and products.
Required Skills
1.At least Masters Degree in Education or relevant field with sound knowledge of educational planning.
2.At least 5 years of relevant experience in education planning and management field.
3.Excellent writing skills in both English and Urdu. Ability to speak Pashto is an asset.
4.Ability to facilitate training and workshop.
5.Proficient in use of computer for planning.

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[Full-time] Operations Manager at United Nations Pakistan

1. As a member of the CO management team, ensures the strategic implementation of operations focusing on achievement of the following results:

q Full compliance of operations with UN/UNIFEM rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets and monitoring of achievement of results.

q CO business processes mapping and establishment of internal Standard Operating Procedures (SOPs) in Finance, Human Resources Management, Procurement, Logistical and ICT services and internal control framework.

q Constant monitoring and analysis of the operating environment, timely readjustment of the operations, advice on legal considerations and risk assessment.

q Knowledge building and sharing with regards to management and operations in the CO, organization of the operations staff trainings, synthesis of lessons learnt/best practices, and sound contributions to UNIFEM knowledge networks and communities of practice.

q Transition towards delegation of authority.

2.Ensures effective and accurate financial resources management

and supervision of the Finance team focusing on achievement of

the following results:

q Proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with UNIFEM rules and regulations.

q Performance of Manager Level 2 role in Atlas for voucher and Treasury transactions approvals, bank reconciliation. Approval of pending disbursements as the "third authority" (cheques, bank transfers, EFT). Approval of bank reconciliations.

q Organization of cost-recovery mechanisms for CO services provided to projects and UN Agencies, including ensuring preparation of proforma invoices for UN agencies.

q Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNIFEM staff at HQ of the results of the investigation when satisfactory answers are not obtained.

Transaction and stop payment approval on internet banking system.

3. Ensures strategic human resources management and supervision

of the HR team focusing on achievement of the following results:

q CO compliance with corporate human resources policies and strategies.

q Optimal staffing of the office and projects.

q Oversight of recruitment processes in accordance with UNIFEM rules and regulations, appropriate use of different contractual modalities, contracts management, OM performing the function of HR Manager in Atlas.

q Establishment and maintenance of the proper performance management and staff development systems. Implementation of the Universal Access strategy on learning ensuring access of the staff to role appropriate learning activities.

4. Ensures provision of efficient procurement and logistical services and supervision of the Procurement team focusing on achievement of the following results:

q CO compliance with corporate rules and regulations in the field and elaboration of the CO procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction, performance measurement.

q Elaboration of the CO contract strategy including tendering processes and evaluation, managing the contract and contractor, legal implications. Oversight of procurement processes and logistical services in accordance with UNIFEM rules and regulations, OM acting as Manager Level 2 in Atlas for Purchase orders approvals.

q Proper management of UNIFEM assets, facilities and logistical services.

5. Ensures forward-looking information and communication

management and supervision of ICT team focusing on

achievement of the following results:

q Use of Atlas functionality for improved business results and improved client services.

q Identification of opportunities and ways of converting business processes into web-based systems to address the issues of efficiency and full accountability.

q Maintenance of a secure, reliable infrastructure environment for ICT and adequate planning for disasters and recoveries.

q Identification and promotion of different systems and applications for optimal content management, knowledge sharing, information provision and learning including e-registry, web-based office management system, etc.

6. Ensures proper participation and involvement to common

services organization and management and establishment of

partnerships with other UN Agencies focusing on achievement of

the following results:

q Support to establishment of common services, maintenance of coordinating machinery to ensure integrated activities on common services and implementation of the UN reform.

q Support to elaboration of the strategic approach for implementation of common services in line with the latest developments in common services and the best practices.
q Support to proper planning and tracking of common services budget and of Agencies
Required Skills
-Masters Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field will be preferred

- Candidates having 15 years of relevant experience of national and international level with bachelors degree are also encouraged to apply.

- In order for consideration applicants with a bachelors degree must possess a minimum of 15 years of relevant experience at the national or international level in providing management advisory services and/or managing staff and operational systems and establishing inter-relationships among international organization and national governments.

- Experience in the usage of computers and office software packages, experience in handling of web based management systems.

-Fluency in the UN and national language of the duty station.

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